You can also create a rule directly from an existing email. You can also choose ‘Exchange servers’ if that’s where you want the rules to apply. For example, you can create a rule just for IMAP or POP under “Client rules,” which is on the left pane of ‘Rules’ box. There are few more options and control available to you. Next, set what you want to do with the emails under “Do the following.” Click on ‘+’ icon to choose the action you want to perform on the emails.Make sure no two conditions are in conflict with each other or the rule will not work properly. Click on ‘+’ icon to create a new condition. Set the criteria under “when a new message arrives that meets these conditions.” Here is where you will specify the type of emails that you want Outlook to automatically deal with.On the ‘Rules’ Window, you will see the options that you can set for your rule:.On the ‘Home’ tab, click Rules –> Click ‘Create Rule’ to create a new rule from scratch, or click ‘Edit Rules’ to modify the existing rules.
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How to add a new rule or edit an existing rule?
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Rules apply to Windows Outlook as well, in very similarly ways. However, if you are logged on webmail, you won’t see any message on your computer.Īlso note that this article is about Outlook for Mac (2016 and other editions). For example, you can create a rule that displays a message on your computer when a particular type of email arrives. Therefore, the emails routed to a different folder in Outlook may not necessarily behave the same way in webmail (unless specified in settings). If an email gets through the client, it will follow the client rules and overide servers’. A rule from server side may be in conflict with the client’s. Mostly, a rule set up with the server will also apply to client, as client downloads the same data. NOTE – Server and Client rules are different. It’s an excellent way to personalize Outlook to suit your style. They can truly make your Outlook behave exactly as you’d like it to regarding incoming and outgoing emails. Outlook Mac offers quite a lot of freedom to what you can do. But for most of the users, Outlook 2016 for Mac allows setting up a lot of rules that are possibly all you will need to organize emails better. Or you can define the rule to keep those emails under “suspicious” folder. They are a set of commands or actions that Outlook carries out automatically based on the conditions you set.įor example, you can create a rule that says delete all emails that contain the word “Get Rich Quick” (as they are usually spam). When you create a rule, you tell Outlook to behave in a particular way with a particular type of emails. They are exactly what you intuitively think they are. Today, we are talking the rules that can help Mac Outlook users make sense and create a smooth workflow with emails. Thankfully, there are few things we can do about it. This is the sort of world we’ve got ourselves in regarding emails. You can miss an important email from your boss, but keep getting spam emails from unknown sources. They can be a real pain in the neck if you receive many emails on a daily basis. And why not? Emails, in spite all of their quick communication benefits, can be chaotic. Without rules, we would quickly descend into a rat’s nest. Rules help create a sense of balance in a chaotic world. What are the rules in Outlook 2016 for Mac? How to use them to streamline your workflow with it? Rules in Outlook 2016 for Mac
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